Gigstack Help Center

Guide to using Gigstack

Learn how to set up your workspace, manage projects, track payments, organize tasks, and collaborate with your team.

Start with workspace setup View FAQ

Recommended setup path

The simplest way to get value from Gigstack.

1Create workspace

2Add services

3Add clients

4Record first confirmed project

5Track payments and payouts

Overview

What Gigstack is for

Gigstack is not a marketplace like Fiverr or Upwork. It helps freelancers and small teams manage work that already exists from any source.

Track confirmed projects

Keep a clean list of work that has already been agreed.

Manage clients and services

Keep project context, service scope, and client details together.

Record payments and payouts

Record client payments and member payouts without heavy accounting terms.

Organize personal tasks

Use private checklist tasks for follow-ups, revisions, and closing checks.

Invite team members

Invite members into a workspace so your team works from the same records.

Manage invoices and updates

Create invoices from project data and monitor important workspace activity.

Workflow

Step-by-step workflow

Follow this flow when setting up a new workspace or teaching a teammate how to work inside Gigstack.

Step 1

Create your account

Step 2

Set up your workspace

A workspace separates your clients, services, projects, members, and financial records.

Workspace nameLogoInitial servicesMember invites

Step 3

Add your services

Services help categorize project scope, for example UI/UX Design, Website Development, Framer, or Consultation.

Workspace owners manage services

Step 4

Add clients

Clients store contact and project relationship data so projects and invoices stay organized.

Step 5

Create a project

Create a project after the deal or DP is confirmed. Gigstack is not for tracking random leads.

ClientServiceTitleNilai projectDeadlineParticipantsInitial payment / DP

Step 6

Track client payments

Record DP, partial payments, or full payment from the client so paid, unpaid, and project progress stay visible.

Step 7

Track participant payouts

If other members work on a project, record payouts to them so client payment and internal payout stay separate.

Step 8

Use checklist tasks

Tasks are personal checklist items for follow-up, revision checks, client checks, file checks, and closing readiness.

Checklist tasks are private to the creator

Step 9

Mark a project as done

A project can be marked done only when the required conditions are met and the final result URL is ready.

Final result URL requiredCompletion date recordedProject must be activeDone or cancelled projects lock operational actions

Step 10

Create and manage invoices

Invoices help document what needs to be billed or has been billed to a client.

Step 11

Monitor dashboard and notifications

Dashboard and notifications summarize work, income, reminders, and things that need attention.

Daily routine

Recommended daily routine

A small rhythm keeps project records clean without turning admin work into a second job.

Morning

Check today deadlines, reminders, and projects needing attention.

During work

Update checklist tasks and notes while the work is moving.

After payment

Record client payment right after DP, partial payment, or final payment happens.

End of project

Add the final result link, clear blockers, and mark the project done.

Team access

Workspace and team rules

Workspace access keeps each team, client list, service list, and project record separated.

A workspace separates data between teams and businesses.

Members only see data from workspaces they belong to.

Workspace owners manage services and member invitations.

Invite links should only be shared with intended people.

If invited by email, use the same email to accept the invitation.

Finance

Financial tracking explained simply

Gigstack keeps payment tracking simple: what the client agreed to pay, what has been paid, and what still needs to be paid out internally.

Simple project example

A quick view of client payment and internal payout progress.

Project deal amountRp5.000.000

Client paidRp2.500.000

Participant payoutRp1.000.000

Remaining unpaidRp2.500.000

Deal amount

The agreed value of the confirmed project.

Client payment

Money recorded from the client, including DP and later payments.

Participant payout

Money paid to members who helped work on the project.

Unpaid amount

The remaining client balance that still needs to be collected.

Internal tracking

A simple record of payment and payout progress, not a shared bank account.

Best practices

Use these habits to keep Gigstack useful after the first week.

Add only confirmed projects

Use Gigstack after a client has agreed or made a DP/payment.

Keep services clean

Keep service names specific enough to make project scope easy to scan.

Update payments quickly

Record payments as soon as they happen so balances stay accurate.

Use tasks for follow-up

Use checklist tasks for follow-up items that should not be forgotten.

Attach the final result

Always add the final result link before closing the project.

Review the dashboard

Review dashboard and notifications regularly to catch blockers early.

FAQ

Frequently asked questions

Quick answers for new users and invited team members.

Is Gigstack a marketplace like Fiverr?

No. Gigstack helps you manage projects, clients, payments, invoices, and work progress from any source.

When should I create a project?

Create a project after the client has agreed or made a DP/payment.

Can I use Gigstack alone?

Yes. Gigstack works for solo freelancers and small teams.

What is a workspace?

A workspace separates your projects, clients, services, members, and financial records.

Can I invite team members?

Yes. You can invite members to a workspace and manage work together.

Why is my invited email locked?

Invitations are tied to the invited email to keep workspace access secure.

Can I edit a completed project?

Completed or cancelled projects are locked for operational changes to keep records clean.

Are tasks shared with team members?

Checklist tasks are designed as personal follow-up tasks for the member who created them.

Can I create invoices?

Yes. You can manage invoices from recorded project data.

Can I delete data?

Gigstack keeps most important records for clarity. Projects and members are not broadly deleted in the MVP; use the available cancel, edit, or status actions shown in the app.

Ready to organize your freelance work?

Start by creating your workspace, adding your services, and recording your first confirmed project.

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